Registration Process

Contract Request/Acceptance Process

• Contracts must be requested each subsequent season. 
• Families will be given a two-week window to request a contract.
• Contracts will be assigned a priority level, based on their qualifications. Contract priority will be given if the parent/guardian has submitted a contract request during the established contract request window. 
• Contracts will be accepted in order of priority. 
• Contracts will be accepted on a space-available basis. If more contracts are requested than available at a specific site, a random computerized lottery, with no preference for contract request date, will be held.
• Contracts are accepted by family/child care account. Once one student in a family has their contract accepted, all students in that family will also be accepted into the program. 
• Contracts not approved will automatically be kept on a waiting list for consideration as space in the program becomes available. 
• Contracts requested after the contract request window will be added to the bottom of the waitlist, regardless of priority qualifications, with the exception of newly hired district employees.

Contract Request Window

Contract requests must be submitted during the established two-week window to be included in the lottery.

Summer 2025
Contract request window: February 11, 8:00 am - February 24, 11:59 pm
Contract acceptance/waitlist notification to be sent out via email by the week of March 10

Update as of 3/19/25:

All contracts requested during the contract request window and through March 6, 11:59pm will be accepted for Summer 2025. Contract requests received after March 6, 11:59pm will be reviewed on April 1, May 1, May 15 and June 9. Families whose contract(s) we can accept will be notified 3-5 days after each review date.

School Year 2025-26

Contract request window: March 25, 8:00 am - April 14, 11:59 pm
Contract acceptance/waitlist notification to be sent out via email by the week of May 5

Our Kids Club management team meets weekly to review staffing levels and, in direct relation, school year contract requests. As soon as we have sufficient staff to safely accommodate more children, we will begin accepting additional contracts from the waitlist.

You will be notified by email when your contract is ready for acceptance. Please respond within three business days of receiving this notification. If we do not receive your response, we will contact you by phone and provide an additional 24 hours for your reply. Should we still not hear from you after this follow-up attempt, your contract will be passed and the available spot will be offered to the next family on the waitlist.

Priority Levels

Priority One: Students of district employees; does not apply to casual employees or Teachers on Call employees

Priority Two: Students who receive financial aid for Kids Club, including county child care assistance or Community Ed child care financial assistance 

Priority Three: Students entering kindergarten, up to a predetermined number at each child care site. Students entering kindergarten who are not accepted at this priority will roll into their next highest priority level. 

Priority Four: Siblings of kindergarteners with accepted contracts

Priority Five:
    a. For Summer 2025: Students who requested a contract for the 2024 summer, regardless of whether the contract was accepted or not
    b. For School Year 2025-26: Students who requested a contract for the 2024-25 school year, regardless of whether the contract was accepted or not.

Priority Six: All other students

Non School Day Care Requests

Students with an accepted school year contract will be prioritized for non school day care requests. All other non school day contracts will be accepted on a first-come, first-serve basis. Non school day care registration is available online up to ten business days before the non school day. Within ten business days, you must email your kids club site for approval to add the date.